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Privacy Policy

Data Protection Statement and Privacy Notices

Prep Schools Trust is committed to complying with its data protection obligations, and to be concise, clear and transparent about how it obtains and uses personal information relating to the Trust and school community, including pupils, parents and staff.

Prep Schools Trust is the data controller.  This means the Trust is the organisation that is responsible for deciding how we hold and use personal information about you.  Our policies and notices are intended to be written on behalf of all the schools in the Trust i.e Barfield, Chandlings Prep, Cothill House, Kitebrook and Mowden Hall. 

The Trust's Data Compliance Lead is available to contact on any Data Protection issue by emailing:

This information is intended to be read in conjunction with the School’s Terms and Conditions and other relevant School policies, including:

  • Data Subject Rights Policy for Staff;

  • Information Security Policy;

  • Records Retention and Deletion Policy;

  • Use of Pupil Images Policy.

Personal Data

Personal data is data relating to a living individual who can be identified from that information or from that data and other information in the School’s possession (for example: name, address, telephone number, staff number). It can also include expressions of opinions about an individual. Sensitive or special category personal data relates to racial or ethnic origin, political opinions, religious beliefs, trade union membership, health, sex life, criminal convictions. Personal data concerning disability is sensitive data.

In order to carry out its ordinary duties to staff, pupils and parents, the School needs to process a wide range of personal data about individuals (including current, past and prospective staff, pupils or parents) as part of its daily operations. Dependent on the nature of the School’s relationship with the data subject, there will be different reasons and purposes for the school processing your personal data, the types of data held, how the data is collected, the legal basis for processing the data, who has access to the data, who the data is shared with, the retention period for that data, and the specific subject rights with regard to that data.

Privacy Notices

For ease of reference and understanding, the Trust has produced different Privacy Notices for the different categories of individuals it deals with. These can be found on our website here.

Your Rights and Contact Details

All data subjects have certain rights under Data Protection Law, including a right to be given access to data held about them by a data controller. Other rights will be dependent on the nature of the information given and are more fully explained in the privacy notices below.

If you have any concerns about the School’s handling of your personal data, please contact the Trust’s Data Protection Office ( You can also find details of your rights under Data Protection Law at:

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